I am currently recruiting for my client who is based in Deeside. They are looking to bring on board a permanent finance assistant to support the accounts team. The ideal candidate will likely be AAT qualified or QBE and be looking for a busy, responsible role.

Purpose of the Role: Management of the Accounts Payable and Purchase Order functions within the Finance department.

Roles and Responsibilities

Purchase Ledger management

Daily:

• Monitor the accounts email inbox, dealing with items appropriately and efficiently.
• Answer calls to the accounts telephone number, dealing with queries with competence and courtesy.
• Processing purchase invoices manually against a robust checking system.
• Processing purchase invoices accurately against purchase orders, dealing with any issues in a proactive and time efficient manner.
• Be the custodian of the Vendor Record Card ensuring records are always current.
• Protect and promote the integrity of fields within the Vendor Card.
• Support a business culture of accurate and straight forward purchase order creation.
• Communicate with the business to ensure issues around purchase orders are dealt with efficiently and effectively.
• Engage with the Traceability and Batch Code management process with suppliers.
• Have tight control over the purchase ledger and ensure any issues are tidied up promptly.
• Prepare and manage the payment run process.
• Support the financial controller with the processing of clock cards, to enable a smooth monthly payroll process.

Monthly:

• Administer and track the cyclical and annual review process for suppliers.
• Review open purchase orders, ensuring the system is accurate and deal with any issues with haste.
• Review GRNI to ensure balances are appropriate and correct.
• Manage various vendor portals.

Other:

• Ensure all company policies and procedures are adhered to.
• Support the financial controller with audit deliverables.
• Support the financial controller with month end tasks.
• Support the commercial team with monthly reporting analysis.

Qualifications and Education Requirements

• AAT qualified preferred or QBE
• Extensive Accounts Administration, Accounts Receivable and Cash Management Experience with multi-national companies

DJ/0214