Finance Assistant

  • Full Time
  • Knustford
  • £21000 - £26,000

Heyland Recruitment are assisting a dynamic and forward thinking manufacturing organisation based in Knutsford as they look to recruit a Finance Assistant to join their growing head office finance function. The Finance Assistant will be required to maintain the purchase ledger and Bank ledger whilst ensuring invoices are processed in a timely manner and ensuring any invoice queries are identified with purchasing for investigation. You will also take responsibility for making sure that supplier statements are reconciled on monthly basis as well as completing weekly payment runs, month-end accruals and assisting with month end process.

Key Responsibilities:

  • Support and assist with month end process by posting general ledgers journals and KPI reporting as per distributed timetable.
  • Coding and inputting non-PO invoices, credit cards and expenses. Matching supplier invoices to PO and goods receipts.
  • Analyzing goods received not invoiced reporting and associated period clear down.
  • Resolving supplier queries by monitoring and analyzing the reporting of queried invoices
  • Monitoring, and controlling the purchase ledger email inbox, responding appropriately and deal with any escalated issues.
  • Ensuring invoices are approved and paid in a timely manner. Prepare payment proposal prior to attaining Finance Manager authorization for the weekly payment run through online electronic bank transfers, i.e., Chaps, Bacs and faster payment.
  • Dealing with manual and urgent payment requests and allocation of supplier payments for all suppliers.
  • Setting up new supplier accounts and maintenance of the existing accounts details on the system by keeping records accurate and up to date.
  • Processing and reconciling the monthly company credit cards expenses and staff cash expenses and making sure these are coded correctly and in a timely manner for payments, postings, and allocation.
  • Management of daily bank postings and daily cashflow forecasting from purchase ledger side (payments, direct debits, PO) for all aspects of cash reporting.
  • Support in the preparation of monthly reconciliation of assigned balance sheet accounts with documentary evidence and calculations to support all balances such as bank and purchase ledger reconciliation.
  • Provide credit control support where required by proactive chasing overdue invoices in order to obtain an effective cash and debt collection process for a selection of accounts.
  • Chasing customers for any missing remittance advice to keep unallocated cash postings to our target of zero.
  • Assist with the year end audit and liaise with the auditor’s queries.
  • Continually monitor, challenge, review and amend necessary accounting entries and methodologies to ensure that the period accounting process is continually improved and meets the needs of the business.

Required Skills / Experience:

  • AAT qualified or studying / qualified by experience
  • Manufacturing experience (ideal but not essential)
  • High attention to detail and previous experience dealing with a high volume of invoices
  • Self-starter able to use your initiative and work as part of a team
  • Strong Excel skills (pivot tables, v lookups etc)
  • Previous experience with ERP systems (Oracle, SAP or similar)

JW/0193

 

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Jack Wiseman

Jack Wiseman is managing the process for this particular vacancy. Please do not hesitate to contact Jack if you would like to discuss the role in more detail - 07917 863994

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