Executive Assistant/Administration Manager

  • Full Time
  • Llandudno
  • £33000 - £36,000

I’m delighted to be supporting our client in Llandudno who are looking for an experienced Executive Assistant/Administration Manager to join their team. As Executive Assistant/Administration Manager, your role is to ensure efficient and effective delivery of administrative services within the organisation and to support the Director with all administrative duties commensurate with the role. With direct line management of 6 people some key duties include:

  • To manage the Director’s diary for all appointments and meetings, ensuring a manageable schedule is maintained, it is kept up to date; a daily overview with documentation and papers needed provided
  • To be the first line of contact between the Director and any phone calls, requests from staff or visitors, ensuring only appropriate contact is made
  • To manage all communications from the Director to all employees
  • To liaise with the admin teams across the business as appropriate
  • To be able to proofread documentation on behalf of the Director and make amendments or suggestions as necessary
  • To track delegated tasks where required and monitor progress, chasing any documentation or responses not received and keeping the Director informed as appropriate
  • To assist the senior team by co-ordinating the production of the events calendar and using this to produce timely reminders to the senior team throughout the year
  • To type up, disseminate and file all agendas and minutes for meetings involving the Director or Senior Leadership team as required
  • To maintain the Director’s filing systems, both hard and electronic copies as appropriate
  • Ensure that information from the Director is forwarded to appropriate staff in a timely manner
  • To liaise with the Board of Directors to ensure paperwork for meetings has been circulated and deal with any enquiries
  • To provide, as required, a confidential secretarial service to other members of the Senior Leadership Team
  • To undertake Project management of projects assigned by the Director, such as high profile visits
  • To ensure that the Director is supported in responding to any formal complaints received in an accurate and timely manner
  • To work in conjunction with the IT Manager to ensure effective use of the administrative systems in place such as phones, printers and Microsoft Office package
  • To liaise with the Management teams to ensure all software packages are fully utilised
  • To work in conjunction with the Communications Department to maintain the relevant sections of the internal website
  • To ensure all external correspondence is presented in a professional manner, standardising Letter Heads and fonts where possible
  • To line manage the administration team including the receptionists, secretarial staff
  • To delegate work to admin staff and manage their workload and output
  • To carry out appraisals and manage the performance of the administrative team
  • To ensure adequate staff levels to cover for absences and peaks in workload
  • To support HR with the recruitment of new staff in the admin dept., including training and induction

The ideal candidate will have extensive experience within an Executive Assistant role with previous man-management experience. Meticulous in your approach, you will be confident in managing a varied workload within a fast paced environment whilst maintaining excellent attention to detail. You will have a flexible approach as well as being a proficient user of MS Office. You will be a strong team player and able to use your initiative. You will ideally hold an Administration qualification such as NVQ or Pitman and have higher level qualifications such as RSA Level 3/A levels/Degree.

This is a fantastic opportunity to really make your mark and develop your career within a well-known, growing and reputable organisation. For more information on this exciting opportunity please apply with your CV or contact Helen Berry on 07870 607723.

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Helen Berry

Helen Berry is managing the process for this particular vacancy. Please do not hesitate to contact Helen if you would like to discuss the role in more detail - 07870 607723

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